Access TO Personnel Records

Summary

English (Rev. 1/2011)

Text

STATE OF CALIFORNIA Gavin Newsom, Governor  
DEPARTMENT OF INDUSTRIAL RELATIONS  
Division of Labor Standards Enforcement 
ACCESS TO PERSONNEL RECORDS 
All employees have the right to inspect, at a reasonable time, their personnel files that are used or have 
been used to determine the employee’s qualifications for employment, promotion, additional compensation, 
termination or other disciplinary action.  (Labor Code § 1198.5) Employers are required to permit current or 
former employees to inspect or copy records maintained which provide payroll information. 
An employer must provide an employee or applicant a copy of any document signed by the employee or 
applicant rela
ting to obtaining or holding employment, if requested.  (Labor Code § 432) 
All employers must provide employees or the employee's representative(s) access to accurate records of 
employee exposure to potentially toxic materials o
r harmful physical agents.  (Labor Code § 6408(d)) 
Employment records may be subpoenaed from a current or former employer by a third party.  If 
employment
 records are subpoenaed, the employee must be notified and has the right to object to production of 
the records. (Code of Civil Procedure § 1985.6) 
Access to Personnel Records (rev. 1/2011) 1

Retrieval chunks

• #1

  STATE OF CALIFORNIA Gavin Newsom, Governor DEPARTMENT OF INDUSTRIAL RELATIONS Division of Labor Standards Enforcement ACCESS TO PERSONNEL RECORDS All employees have the right to inspect, at a reasonable time, their personnel files that are used or have been used to determine the employee’s qualifications for empl…